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How to Backup Office 365 Mailboxes Data into PST (Personal Storage Table)

Better emailing clients and servers have gradually gained popularity among users in order to provide better services. Microsoft’s Office 365 and Outlook are both brand names. However, some circumstances persuade users to backup Office 365 mailboxes data into PST files. Scenarios like backing up Office 365 mailboxes are problematic because, as we all know, Microsoft ensures the security of user mailboxes but does not provide the option to back up Office 365 mailbox data. As a result, many IT companies prefer to keep a hard copy of their important Office 365 data on hand.

So users need to use a sophisticated Office 365 Backup Tool as discussed in this blog. Aside from that, we’ll go over a manual method and a third-party tool that can help you complete the task quickly and easily.

The Benefits of Backup Office 365 Mailboxes Data into PST File

The following are some examples of when a user might need to Export O365 Mailbox to PST:

Because Microsoft does not provide a built-in option to export Office 365 mailboxes to PST files, the user looks for a DIY solution.

Backup Office 365 mailboxes data into PST and save office archive mailbox to local disc: By converting Office 365 to PST file, the user can save office archive mailbox to local disc and work as desired.

Reduce the size of an Office 365 mailbox: The user can reduce the size of an Office 365 mailbox by creating a PST file backup of the mailbox.

How do I Save my Office 365 Mailboxes as a PST File?

You have two options for exporting Office 365 mailboxes to PST: one is to do it manually, and the other is to use professional software to help you convert Office 365 to PST efficiently.

Export Office 365 mailboxes to PST using Microsoft’s solution

Step 1: Log in to Office 365 using an administrator account.
Step 2: Open the Admin Center and select the Security option from the left-hand menu.
Step 3: Select the eDiscovery manager option from the Permissions menu.
Step4: Scroll down to the eDiscovery administrator option and select Edit from the drop-down menu.
Step5: Select the eDiscovery administrator and click the Save button.
Step6: Then, from the left pane, select the search option and then the content Search option.
Step7: In the content search window, select the new search option, give the new search a name and a description, and choose the location/mailboxes to export. Finally, add any conditions you want and click the Submit button.
Step8: Return to the search window and select the last search you created. A window appears now. Then, from the dropdown menu, select an Export result from the Action option.


Step9: When you’re finished, go to the search window’s Export option and select your search (Search may take few hours to blink on the Export tab). Now copy the export key (you’ll need it in the next step) and select Download results.

Manual Solutions have Limitations.

  • The manual method for exporting Office 365 mailboxes to PST is time-consuming and inefficient.
  • It is not possible to export only certain types of data, such as emails, calendars, and contacts.
  • There is no filter option for exporting items with this method.

The manual method of exporting an Office 365 mailbox to a PST file necessitates technical knowledge. As a result, non-technical users may find it difficult to use.

To Export Office 365 Mailboxes to PST, you’ll need a Third-party Solution.


Those who find the aforementioned process too technical can use a third-party solution.

PCVITA Office 365 Backup Tool is a powerful and simple tool for converting Office 365 files to PST files. It has a lot of different features. Users can export their Office 365 mailboxes to PST files, as well as other file formats like EML, MSG, and HTML. Furthermore, these conversions, such as Office 365 to PST or msg, .eml, do not necessitate any technical knowledge on the part of the user.

To begin, download and install the software on your computer.

PCVITA Office 365 Backup Tool is where you can get the software.

Double-click the.exe file you just downloaded.

Follow the instructions carefully.

The following are the steps to backup Office 365 mailboxes data into PST:

Step 1: Download, install, and run the software.

Step 2: Select an export type and enter your O365 credentials.

Step 3: Choose which mailboxes you want to export to PST.

Step 4: Choose a location to save the PST file.

Step 5: Use the Advanced option and apply filters.

Step 6: Select Next to begin the process.

The Benefits of Using a Third-Party Office 365 Mailbox to PST Conversion Solution

  • The third-party method for exporting Office 365 mailboxes to PST is simple, secure, and user-friendly.
  • Multiple Office 365 mailboxes can be converted to PST in a selective manner.
  • It does not take up a lot of the user’s time.
  • Office 365 to PST file format conversion is instantaneous.
  • Exporting Office 365 mailboxes to PST does not require any technical knowledge.
  • Can split large PST files according to the user’s needs.
  • Can filter items in the mailbox based on date ranges or item types.
  • Creates new PST files with password protection as a result of the process.
  • It creates Unicode and ANSI files based on the needs of the users.

The Final Word :-

We’ve come to the conclusion that users want to export their Office 365 mailboxes to PST files. We recommend using third-party software such as PCVITA Office 365 Backup Tool to convert Office 365 to PST files with ease. It is adept at handling such tasks and delivering satisfactory results with minimal downtime.

2 thoughts on “How to Backup Office 365 Mailboxes Data into PST (Personal Storage Table)

  • October 31, 2021 at 4:43 am
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  • October 31, 2021 at 5:00 am
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